Audit Season - the time when you are running and pulling tons of reports and records, reviewing requirements, conducting internal reviews, with a coffee pot working overtime alongside you. Audits, while not the most thrilling part of grantmaking, is necessary and isn’t going away any time soon, especially with more scrutiny on grant funding from the Federal landscape. The 2023 State Audit from the Colorado State Auditor found that 94% of tested subrecipient cases did not fully meet monitoring requirements, that’s enough to keep any grant team working late to ensure that they don’t fall into that bucket.
And I know what you are thinking - “There has to be an easier way, right? “ This theme is the pulse of Fluxx. Over 15 years ago, Fluxx was designed by grant teams just like yours, who were looking for a software that could support all the grant making functions and minimize risk. When they found that no software existed to meet those requirements, they did what any grant professional would do - put on yet another hat, took on yet another role, and built that software. Today, our pulse is stronger than ever, as we allow our community of over 1,000 grant teams to lead our product roadmap - ensuring we are providing exactly what grant professionals need.
So, what does that mean for audits? No worries - we have mapped out the three biggest blockers during audits below and how technology can help you overcome them.
The Opportunity to Strengthen Grantmaking in Colorado
Colorado agencies have the opportunity to strengthen their grant management processes with modern, cloud-based solutions. Here’s where automation and technology can make the biggest impact:
Enhancing Subrecipient Monitoring & Compliance
Maintaining compliance and maximizing impact is a delicate balance. Government agencies are quickly adapting to increasing scrutiny around compliance and monitoring. By leveraging government software solutions such as Fluxx, agencies can automate tracking, simplify reporting, and reinforce compliance—giving teams confidence that funds are being used effectively and transparently.
Strengthening Documentation & Internal Controls
Having siloed document management and internal controls can leave agencies in a panic during audits. In the past, auditors cited one Colorado department for failing to provide adequate support for $29.2 million in federal grant expenditures, while another program faced challenges with documenting over $25 million in reported expenses. Grant teams are often stretched thin, wearing multiple hats, and human error can cause a ripple effect during audits. By implementing a centralized grant management software, agencies can enhance rest assured during audits, knowing that all data is accounted for and documents are centralized and easily accessible.
Standardizing Processes for Greater Efficiency
A unified system can bring consistency, increase efficiency, and reduce errors—allowing agencies to focus more on maximizing impact and less on administrative complexities. Fluxx has found this to be of the utmost importance for state agencies wanting to bring multiple departments into one system. Removing these barriers give way to easier collaboration, reporting, and transparency of grant funding across the entire state.
Fluxx: The Future of Grant Management for Colorado Agencies
At Fluxx, we believe that grant management should be seamless, efficient, and empowering. Our cloud-based platform is designed to streamline every step of the grant lifecycle—from application intake and compliance tracking to performance reporting and audit readiness. With Fluxx, agencies can focus more on delivering impact and less on administrative roadblocks.
Why Colorado Agencies Trust Fluxx:
- Automated Compliance & Subrecipient Monitoring – Track subrecipient performance, automate reporting deadlines, and generate audit-ready reports in real time.
- Centralized Grant Management – Manage all grants in a single system, reducing administrative burdens and ensuring consistency across departments.
- Real-time Reporting & Audit Readiness – Automate SEFA and Federal Financial Reports (FFRs) with built-in compliance checks to prevent misstatements.
- Eliminate Data Silos – Integrate seamlessly with financial systems, reducing reconciliation issues and ensuring funds are accurately tracked.
- Streamlined Workflows & Approvals – Move away from email approvals and manual processes with automated workflows that keep your grants on track.
- Enhanced Security & Accessibility – Ensure that data is protected with enterprise-grade security, while providing easy, mobile-friendly access for grant managers and subrecipients.
Colorado Agencies Are Already Benefiting
The Colorado Department of Justice adopted Fluxx to modernize its grant processes, improving oversight and efficiency in managing state and federal funding. With real-time tracking, automated workflows, and robust reporting, the department now ensures that 16+ justice initiatives receive timely, well-managed funding.
Together, we can empower agencies, maximize impact, and build a stronger Colorado—one grant at a time.
